Privacy Policy

Kyoto University November Festival Office (hereinafter referred to as the "Office") establishes the following privacy policy (hereinafter referred to as "this Privacy Policy") regarding the handling of personal information and other user-related information acquired in connection with the holding of the November Festival and the activities of the Office.

Hereinafter, in this Privacy Policy, visitors to the November Festival, exhibitors of the November Festival, those who use the websites and web applications managed by the Office, those who contact the Office for inquiries or other communications, and others involved in the activities of the Office are collectively referred to as "Users".

In its activities towards the holding of the November Festival, the Office recognizes the importance of the appropriate protection of personal information, complies with laws and other relevant regulations regarding personal information, and handles personal information and other user-related information appropriately.

In this Privacy Policy, "personal information" refers to "personal information" as defined in the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Law").

The Office may acquire the following information through provision by Users, acquisition in connection with the use of websites and web applications, and other appropriate methods, to the extent necessary for the holding of the November Festival and the activities of the Office.

The Office will use the acquired information for the following purposes:

In order to handle personal information appropriately, the Office will take necessary and appropriate measures to prevent the loss, falsification, and leakage of personal information, and will strive to protect personal information. In addition, the websites and web applications managed by the Office use SSL/TLS encrypted communication to protect the transmitted information.

The Office will retain personal information only for the period necessary to achieve the purpose of use. Once the purpose of use has been achieved or when retention is no longer necessary, the Office will strive to delete or anonymize it by appropriate methods.

The Office will not provide personal information to third parties without obtaining the prior consent of the User, except in the following cases:

The Office may entrust all or part of the handling of personal information to external operators, etc., to the extent necessary to achieve the purpose of use. In this case, the Office will strive to perform necessary confirmations and management to ensure that the entrusted party handles personal information appropriately.

The Office may take photos, record videos, or record audio at its activities, briefing sessions, consultation sessions, registration sessions, and the November Festival venue. These photos, videos, or audio may be published or used on websites, web applications, SNS, promotional materials, reports, and other media managed by the Office for the purpose of introducing the Office's activities, providing information on organizing projects at the November Festival, and for public relations, recording, and reporting related to the November Festival.

When publishing or using them, sufficient consideration will be given to portrait rights and privacy, and we will respond individually if there is a request for deletion, etc. However, we may not be able to comply with requests for deletion, etc., for media that have already been distributed, such as printed materials, those saved or reprinted by third parties, and other cases where response is difficult.

Websites and web applications managed by the Office may use Cookies and other similar technologies to maintain login status and manage other sessions, provide various functions, grasp usage status, analyze access, improve convenience, and ensure security. Users can restrict the use of Cookies through their browser settings. However, if the use of Cookies is restricted, some functions of the websites and web applications managed by the Office may not be available.

In addition, on websites and web applications managed by the Office, identifiers such as Cookies, IP addresses, browser/device information, browsing history, and other user-related information may be transmitted to Google LLC and other external operators for access analysis and other purposes.

When the Office receives a request from the User themselves for the disclosure, correction, addition, deletion, or suspension of use, etc., of their personal information held by the Office, we will respond appropriately in accordance with the Personal Information Protection Law and other relevant regulations after verifying the identity of the individual. However, if any of the following applies, we may not be able to comply with all or part of the request. In that case, we will notify the individual to that effect without delay.

When using websites and web applications managed by the Office from outside Japan, the Office will handle personal information in accordance with applicable laws and regulations to the extent required by such laws and regulations.

The Office may change this Privacy Policy due to changes in laws and regulations or as necessary. The changed Privacy Policy will be published on the websites and web applications managed by the Office.

For inquiries regarding this Privacy Policy and various procedures related to the handling of personal information by the Office, please contact the following: